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500 Terry Francois St. San Francisco, CA 94158

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WASM 125th Annual Exhibit, Sale and Juried Art Competition 2019


Information and Instructions:


If you are submitting work for the exhibition or volunteering, please read the following thoroughly and attentively.


Submission Deadline:


In order for your work to be accepted into the show, application forms must be received by no later than:

April 9th, 2019 - 6:00pm

Anyone who submits past this deadline cannot be accommodated into the show.  See below for instructions on how and where to send your forms and photos.


Exhibit Dates:

Tuesday April 23rd 2019 – Sunday April 28 2019



Le Livart - 3980 St-Denis
Montréal, Qc
H2W 2M3


Gallery Hours:





Any member whose membership dues are paid in full before the submission deadline may submit TWO works.  At least ONE work is guaranteed to be exhibited, provided that it conforms with the requirement guidelines. These are:


  1. Submitting all completed information on the submission form (attached) by the deadline


  1. Size:

- 2 dimensional works must be a MAXIMUM of 4 (feet) x 5 (feet) excluding frame (48 x 60 inches)

- 3 dimensional works must be a MAXIMUM of 24 inches W x 48inches H x 24 inches D


  1. Content:             


There is no restriction on content with the exception of: works that promote hate, hate speech, or intolerance, or incite others to violence. The WASM reserves the right to make a determining judgement on the acceptability of the content.


  1. A label stating the name of the artist, title of work, size, and price must be adhered to the back of each work.


If more than one work is submitted, limitations will be based on space, not on a value judgement. If you are submitting more than one work, please indicate on your submission form which is your preferred artwork to exhibit in the event that we have to reduce the number of entries.  WASM will make best efforts to honor that choice.


Juried Competition and prizes:


As of this year, all members will be guaranteed a chance to exhibit at least one work. However, only the top 50 works will be judged to be “official participants” in the competition. These top 50 will be judged on a points system by the independent judges. For details on the criteria, please see below.


Out of the top 50, prizes will be distributed as follows:


  1. Juried show top places, based on total score:

    1. 1st Place

    2. 2nd Place

    3. 3rd Place

  2. Best representation of Theme  (this year: Invigoration)

    1. One prize, determined by the judges

  3. Artist’s choice

    1. One prize, determined by votes that other exhibiting artists will submit.


  1. Public’s choice

    1. One prize determined by anyone who has visited the exhibit and has submitted a vote.

  2. 10 Merit of Distinctions, for the ten works that scored well but did not receive any prizes. There will be no value prizes for these Merits, but a certificate will be issued, and it will be mentioned on our website and publicity.


The prizes mentioned above are in order of prize value. No work which has won a more important prize is eligible to win a second one. In other words, only one prize is permitted per work.


Details of the actual prizes are still being negotiated, but will be announced as soon as possible.



Judging Criteria:


As every year,  3 judges are chosen from the art community. The actual identity of the judges will not be made public until the judging is complete, but we have chosen them based on recommendations from our membership for their outstanding achievements, contributions and expertise in the arts.


The criteria they will use is as follows:


  1. Competent Use of the Elements of Art               /5 points


  • Mastery of scale, perspective, volumes, or other visual factors pertinent to the medium.

  • Balance of elements in relation to each other

  • Overall compositional balance


  1. Craftsmanship / Skill in Media    /5 points


  • Treatment and texture appropriate to the medium

  • Use of color, depth or shading in a way appropriate to the medium

  • Overall skill shown in relation to other professional level works


  1. Presentation / Effectiveness of the work                /5 points


  • The work has impact. It evokes an emotional response in the viewer

  • The work conveys the message it is trying to bring across clearly


  1. Originality / Creativity                    /5 points


  • The work shows an interesting and effective interpretation of subject

  • Original approach compared to other well-known works of its kind



The judges will each score independently and the totals will be added to determine the winners.  In the event of a tie, the judges will have the opportunity to debate and choose a winner by mutual agreement.  If they are unable to come to an agreement, two prizes will be given in that category as “co-winners”



Schedule of Events:


April 9, 2019 , 6:00 pm – Submission deadline – All applications must be received


April 23, Tuesday :

10:00 – Noon:  Artist are to bring their works to Livart Gallery (unless a delivery service is used, please see below)

                Noon – 5:00 : The hanging committee will display the works .


April 24, Wednesday :

                10:00 – 1:00 :  Judging


Note: All submitted works will be shown.  Judges will choose 50 works and from these works prizes will be awarded.


                1:00 – 4:00 : Public viewing

                4:00 – 7:00 :  Vernissage of our 125th Annual exhibit.


This will be a celebratory opening of the exhibit with sparkling wine, WASM anniversary cake, hors-d’oeuvres, and a few short words from the Art Show committee.


April  25, 26, 27 : Thursday, Friday, Saturday :

                10:00 – 4:00 : Public viewing


April 28, Sunday:

                Noon – 4:00 : Closing of the show


Prizes will be awarded on this day, starting at 3:00 pm. Non- alcoholic refreshments will be served.

                4:00   – 6:00 : Artists take home their works


Please be advised, anyone can come in during the gallery’s opening hours, however, for the sake of efficiency and fair judging, we ask that unless you are on the hanging committee, you or any of your guests come only as of 1:00pm on Wednesday, with the exception of dropping off your work on Tuesday morning.




Delivery Service:


This year, we are thinking of offering a delivery service for those who wish to make use of it. A driver with a cube van would be hired, and would have a pre-determined pick up route to bring your works to the gallery. If interested here are the requirements:


  • A 10 $ (ten dollar) pick up fee, which should be included in an envelope in addition to their entry fee. This should be attached to the package or work, as the artist sees fit, but in a way that is secure and easily visible.

  • A disclaimer stating that WASM bears no responsibility for works damaged in transport. Having said that, the driver will exercise all reasonable caution with your work.

  • The artist will have to do the packaging and labelling themselves, including bubble wrap or whatever is appropriate. In addition, this packaging must be ready to go when the driver arrives, as he would be on an extremely tight schedule.


If interested please send your name, your full address and telephone number, by APRIL 9th  to:


hdeanne@gmail.com and womensartsociety@gmail.com


Please be advised that we will need at least 15 people to want this service to be able to make it work. We would need to know by the submission deadline. We will confirm as soon as possible once we have enough interest.


How to submit your work:


In order to submit your work, please do the following:


  1. Complete the submission form included in the information e-mail as a separate attachment. The filled form should be sent digitally to:


hdeanne@gmail.com and womensartsociety@gmail.com


Please be sure to send it to both emails.


  1. Please include a cheque for your 40.00$ non-refundable submission fee.


  1. Please label your work clearly on the back or under side, with your name, the title of the work, and the medium it is done in.


  1. Optionally, if you would like to be included in a digital slideshow at the exhibit, as well as in the online catalogue and for all other publicity, please include a photo of your work(s) when you submit your forms.  


  • Your photo(s) must be in .jpeg format when submitted and must be named as follows:


Artist first name_Artist last name_title of work.jpg

  • A note on photo taking: The photo of your work should be taken in a well-lit place, and as straight on as possible, omitting frame or extra items around the room.


Additional saleable items:


Due to the fact that the gallery provides sitting and sales service for the works, WASM staff may not always be on hand for sales of cards, prints, etc. Therefore, for this year, we will only accept sales of additional items on the first day of the exhibit, in this case:


Wednesday April 24th, from 1:00 pm to 7pm


If you intend to bring things, please advise us so that we rent enough tables to accommodate.  You must take your items home with you at the end of the vernissage.




As stated above a submission fee of 40.00$ is applicable and non-refundable whether you submit one or two works.


Please be advised that as always, WASM will retain a 20% fee on any sold works. This will be administered by the staff on site.


Accessibility of the gallery:


Please note that the gallery does not have its own parking lot. Parking is paid street parking only, or there is a public parking lot on rue Roy, nearby.


It is, however, located between two metro stations, Sherbrooke and Mount Royal, at about a 7-minute walk from each, so is easily accessible by public transit.


Other Rules of the Gallery:


On the night of the vernissage alcohol will be served. Please be advised that you can only drink within the gallery itself, or on the terrace attached to the gallery. No alcohol in an open container is permitted on St-Denis street, or in the alley-way next to the gallery. Any violations of this are subject to a fine from the city, and shall be the sole responsibility of the individual.



For any additional questions, please contact hdeanne@gmail.com.



Happy Exhibition!






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