Please note the Ballot is now Closed. Results coming soon.

WASM Annual General Meeting via Zoom
All Members are Invited to Attend

May 1, 2021; 11am-1pm

 

Agenda

  1. Call to Order

  2. Approval of 2020 AGM Minutes – Public acknowledgement meeting did not transpire due to the Covid-19 pandemic.

  3. Vote - 3 Board Members

  4. Vote - By-Law Changes*

  5. Voting Results – process, quorum, dates

Members - email reminders coming soon containing the Survey and Zoom Link! 

*To prepare for the meeting please click on the paperclip to open the file. Read each row to understand why the Board of Directors wants to update some of the text to align with how we operate today and into the future.

How it will work

Preliminaries, recommendations, and eligibility:

Due to the ongoing nature of COVID, the board has organized to have the AGM held virtually this year. For those new to WASM, the AGM is the official voting space for members where changes are brought to the administration and bylaws of the organization.

This year, due to the pandemic, a survey has been designed to collect votes online. It will come by Mailchimp directly to your inbox as of  April 6th 2021.

 

Afterwards, periodic reminders will be sent and a link will be live here:

 


If you have been a paying member in 2019, 2020 or 2021 and want to have a voice in the direction of WASM, we urge you to get informed and join in. Please see the detailed instructions below.

Most of the changes were discussed at the online ABM held via Zoom in October – you can find the link for that under the “past lectures” tab, by scrolling down to October 31, 2020.

Procedure:

Step 1

On April 6th, if you are subscribed to the Mailchimp newsletter, you will receive a copy of the survey to your inbox.

Step 2

 

Please review all the documentation included in the PDF above.

It lists the detailed changes and the reasons the board is requesting those changes. Many of these were discussed in the Halloween ABM if you want a refresher. (see above)

Step 3

You may opt to fill in the survey at any time before May 15th, 2021.

 

Please note that it is NOT anonymous, and each member can only fill it in once. All duplicate or unnamed responses will be discarded.

 

Please also note that if you are an eligible member but do not vote, it will be considered that you agree.This is in keeping with the procedures of normal AGMs that acceptance is deemed to be present in the absence of legitimate objections.

In the event of an error, please e-mail Toni Lavery at Tonilav@wamtl.org. Please note that we cannot guarantee a reset of your survey, so please exercise caution before submitting.

Step 4

On May 1st, 2021, at the AGM, WASM President, Miranda Castravelli will go over the changes and answer any questions. You may vote ahead or choose to wait until you have had a chance to ask for clarification.

Zoom links will follow.

Final deadline for submitting the survey will be May 15, 2021.

Step 5

Votes will be tabulated and reviewed, and a notice of results will be sent out to the members by mailchimp, and they will be posted to the website. We estimate this process may take up to 30 days depending on the number of votes.

Thank you for your participation and support. Your votes matter to us!

For the Zoom recording of our event, click the play button above. To see the full screen version, click the button in the bottom right hand corner of the video player once you have pressed play.